FAQ

Migration (7)

How should I prepare for my site’s migration?

Good question. Try to think of the site migration as a move to a new home:  Throw out things that are old or are cluttering up the place and clean each room from top to bottom. Here’s a quick CMS Prep Checklist to help you get started:

  1. Know who your web manager is.
  2. Begin auditing your own site (don’t worry; it’s not like an IRS audit!) Just identify any pages you can safely delete/archive and do so. Keep a special eye out for those that are inactive and have been that way for a long time. (Only active pages will be migrated into the new system.) No sense in hauling a bunch of junk to your new home, right? In general, take a look at your site and find ways to make it neater. If you have more than seven or so links in your main navigation, look for ways to consolidate. Remove old photos and documents from both your pages and your digital asset folder.
  3. Check your links! In ‘Full Edit Mode’ (that’s important!) make sure all links in your site to other internal pages are page-ID based (e.g., http://www.lmu.edu/page1234.aspx) not cut and paste from the address bar (e.g, http://www.lmu.edu/academic_requirements_for_new_students_2011.html). The latter break when a page gets renamed. The former are good for life — and will help make sure your new site’s links all work correctly.
  4. Make a list of all people in your department who will need editing access and training for your new site.
  5. Watch for a migration date for your site that your web manager will be sending in the weeks ahead.

A clean site makes for an easier transition to the new system, as well as a better experience for your visitors. If you have questions or need guidance, contact your web manager.

Will I need to migrate my website myself?

Nope. Leave that to us Web Managers and the experts at TerminalFour. See “What should I do to prepare…” for information on how you can lend a helping hand.

When will my site be migrated?

We’ll begin migrating sites toward the end of 2011, but most sites will be migrated in 2012. Your contact person in Web, New Media & Design (Marissa Contreras, John Kiralla, Amy Meredith or Ben Sullivan) will contact your department with a target date, and work with you as needed to accommodate special scheduling circumstances.

Will my site be “down” for awhile during the migration?

Not at all. Your content will essentially be copied over to the new system. Your old site will remain your active site until we’re sure everything has been properly migrated.

Who is my web manager?

Marissa Contreras

  • William H. Hannon Library
  • Frank R. Seaver College of Science and Engineering
  • Academic Affairs Division
  • Extension

Heather Ferreyra

  • College of Communication and Fine Arts
  • School of Education
  • Administration Division
  • Business and Finance Division
  • Human Resources
  • University Relations Division

Sean Goldthwaite

  • College of Business Administration
  • School of Film and Television
  • Graduate Admissions
  • Student Affairs Division
  • Career Development Services

Ben Sullivan

  • Bellarmine College of Liberal Arts
  • Undergraduate Admission
  • Registrar’s Office
  • Alumni Relations

What happens to all of the digital assets on my site (Word Docs, PDFs, Photos)?

Not to worry – your active digital assets will be migrated over with your pages. A little housekeeping doesn’t hurt, though. Take a look through your folder in the digital asset manager. If you have old images and documents that aren’t being used, feel free to delete them and help make the migration as clutter-free as possible.

I have an online form that’s only active once a year. What happens to that?

Dormat pages that make an appearance once or twice a year are rare creatures, but we are aware that some do exist. To help ensure these valuable pages make their way to your new site in TerminalFour, notify your Web Manager prior to migration.

Software & Training (4)

How did LMU select TerminalFour?

In September 2010, LMU issued a request for proposals (RFP) to 10 CMS vendors with experience in higher education. The committee overseeing the process evaluated the responses and narrowed the list to four finalists. After demos, interviews, additional data collection and an on-campus presentation, TerminalFour showed itself as the CMS vendor with the best combination of robust product, successful track record, and corporate philosophy. T4 provides CMS services to hundreds of higher education institutions, including some of the largest universities in the U.S., U.K. and Europe.

When will my site be migrated?

We’ll begin migrating sites toward the end of 2011, but most sites will be migrated in 2012. Your contact person in Web, New Media & Design (Marissa Contreras, John Kiralla, Amy Meredith or Ben Sullivan) will contact your department with a target date, and work with you as needed to accommodate special scheduling circumstances.

When should I attend a training session?

To make the most of your newly acquired knowledge, we recommend attending a training session soon after your site’s migration. See the migration schedule and plan accordingly. However, we understand that we all have busy schedules, so we’ve set up sessions through the end of the semester for your convenience.

What should I expect during training?

During this first round of sessions, we’ll give an overview of the TerminalFour CMS, demonstrate the basic and most frequently used features, share some neat tricks the old CMS couldn’t do, and answer your questions the best we can. We’ll also provide a cheat-sheet to get you off and running as a TerminalFour user.

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